Making full use of your events calendar
If you are not already using the built-in events calendar, it's really worth considering. The table is neat, clear and benefits from links to maps and most importantly it is self-updating - no past events on show, it's also easy to update using a simple form.
New feature
Entries can now be set to be read by logged in members only or published to the world. If you are already using the calendar skip down and read how to set an entry to be members only.
Adding a calendar to your website
Choose a page or create either a dedicated menu entry or sub menu entry. On the new blank page click on the events icon 
. The icon will now appear on the page, click save and a calendar will appear.
Adding events to the calendar
To add events go to the Members and select Update Your Events Table.
The first field asks Select an Event - select New Event.
Using the arrows >> on the calendar move through the months until you find the correct month, point at the appropriate date in the month and click. The number will then be highlighted.
In the field Event you need to type in the name of the event.
The next line asks if there is a Link Page, this is the page on the website associated with the event, if there is, you can set a hyperlink to it. A fundraising activity such as a fireworks display will no doubt have information on prices, times and maybe competitions on the day; or a theatrical group might have more information on an event with such information as the cast, timings and synopsis. Using the drop down menu select the page on your website that includes this information. If you haven't got any more information at the time you are adding the event, ignore this question, you can always go back later and select the event and add information.
The next field calls for the Postcode. Including the postcode automatically embeds a hyperlink to an online map with the location highlighted. If you don't know the postcode of the venue it really is worth looking it up on www.royalmail.com You can select which online map to use (Google, Street Map or MultiMap) in the Manage Control File.
There are two more fields which you can define. Do this in Manage Control File, in the box headed General, there are two fields Event Label 3 and Event Label 4. A Lions/Rotary/Round Table club might name these fields Venue and Time for their event calendar; a group whose events take place in the same place eg a threatre might choose to include Time only.
Useful shortcuts
Click on the month to jump 3 months. Click on the date to move 1 year forward, click again to move back 1 year.
New Field - Members Only?
The last question on the Update Your Events Table is a new one, Members Only? Tick if you want this event to be seen only by members who have logged into the website. This is useful if you have members-only meetings, or if your club hosts any members-only social events.
New Option - Include Common Events?
In the Manage Control File there is a box called Include these dates in event tables, select or deselect the field uk holidays if you wish them to be included or not included in your events calendar. (The holidays mentioned are: Christmas Day, Boxing Day, New Year's Day, Good Friday, Easter Monday and the bank holidays - May, Spring and summer).
